The AI Adoption Buildout · Copilot adoption, measured

You bought Copilot.
Nobody uses it.

Your people already use AI every day. Almost none of them have changed how the work itself runs. That's the gap this programme closes. And you get a number at the end, not a login count.

50 to 500+ people, in cohorts of up to 50, grouped by department

They map their own processes and build them in my workshop app, then test in your tenant

Three surveys, so you get a before-and-after you can show leadership

Get the free Baseline Kit See the ten weeks

Rather see it first? Watch the workshop replay, 30 min

Vincent Claeys · Microsoft MVP · Ericeira, Portugal

THE PROGRAMME

The AI Adoption Buildout

Nothing in the sessions is invented beforehand. Every scenario comes from what your people wrote down.

LengthTen weeks end to end

Scale50 to 500+ people

CohortsOne or more, 50 each

Recent programme: a global tech company, several hundred people, multiple cohorts across time zones.

5,299people trained

93workshops delivered

4.6 / 5average workshop rating

4.3 / 5confidence after a session

Counted across my corporate and independent years. Ratings from participant feedback forms.

SOUND FAMILIAR?

Six months after rollout, most companies look like this

The usage report is a flat line

The licences went live months ago. A handful of people use Copilot every day. Most opened it twice.

The lunchtime webinar didn't stick

People liked it. They left saying "I'll try that." A week later they were writing emails the old way.

Leadership wants a number

Someone asks what the company got for the money, and you don't have an answer you'd put on a slide.

Nobody really owns adoption

IT rolled it out, L&D runs training, and the business is waiting for someone to tell them what to do with it.

WHAT THE FIRST SURVEY FOUND

Mid-sized tech company · first survey of a 10-week programme

69%

already used AI at work every day

14%

had changed a recurring work process with it

49%

felt sure what they're allowed to do with AI at work

People were using AI every day. Their work hadn't changed. Closing that gap takes a different way of thinking about the work.

HOW I WORK

Three rules, and the whole programme is built on them.

HOW I WORK · 1

People have to see it working first

Live, on problems that look like theirs. A slide about what Copilot can do changes nobody's Monday.

HOW I WORK · 2

Then they build it themselves

Inspiration wears off in about a week unless people make something with it. Every cohort ends with participants mapping one of their own processes and building it in my workshop app, then testing it in your tenant.

HOW I WORK · 3

Nothing is invented beforehand

The scenarios come out of Survey 1. If your people didn't raise it, I don't build a session around it.

THE TEN WEEKS

Four stages. Your people's own problems. A number at the end.

A survey at the start, the middle and the end. Each one shapes what happens next.

WEEK 1 SURVEY

Listen

We ask your people where they stand with AI and where their week gets stuck. Managers get a short briefing.

→ A baseline, and the problems to solve

WEEKS 2–3

Level up

Two all-staff sessions so everyone starts from the same place, whatever training they had before.

→ Everyone on the same page

WEEKS 4–9 SURVEY

Build

In cohorts of up to 50, by department. First I solve the problems they wrote down, live. Then they map one of their own processes and build it themselves.

YOU CHOOSE HOW MANY COHORTS

→ Real processes, changed by the people who run them

WEEK 10 SURVEY

Measure

Same questions as week 1. What changed, per department, and what to do next.

→ The AI Opportunity Report

INSIDE A COHORT

A cohort is not a class.

Up to 50 people, grouped from departments that already sit near each other. Marketing with sales, finance with operations. Inside the build session they split into groups of five to eight from the same department, because that is the only size where everyone actually builds something.

50people per cohort, max

5-8per build group

1+cohorts, your call

3surveys, start to close

The workshop app

Join with a session code, then go from one real task to a working build in four steps.

WHAT I AM ACTUALLY TEACHING

Think in processes, not tasks.

"Summarise this email" is a task. But what is the email about, and what bigger piece of work is it part of? That's where the hours go.

STEP 1

Find a process that takes time

Something recurring, from their own week. Survey 1 shows where to look.

STEP 2

Cut it into steps

Where the information comes from, what happens to it, who needs it at the end.

STEP 3

AI or a person, per step

Some steps are faster with AI. Some need judgement, a relationship or a signature.

STEP 4

Pick the tool for that step

prompt personal skill team skill agent Power Automate Copilot Studio

EXAMPLE

"Analyse my sales numbers" is five steps. Pull the pipeline from HubSpot with an agent, add what was said in Outlook and Teams with a prompt, a person decides which deals need attention, a team skill writes the update, and Power Automate sends it every Monday morning. One sentence, five different answers.

REPLAY

minutes

Watch any time

WANT TO SEE IT DONE, NOT READ ABOUT IT?

Watch me take that sales example apart.

30 minutes. The real survey numbers from a mid-sized tech company, one process cut into steps on screen, and how you show leadership it worked. Recorded live, yours to rewatch.

Watch the replay, €10 Includes the Baseline Kit €10 excl. VAT

WHAT YOU GET AT THE END

What you can put in front of leadership

Adoption is hard to prove with a login count. The report shows what changed in how people work.

A before-and-after measurement

Confidence, usage and habits from Survey 1 compared with Survey 3, per department.

The processes your people mapped

Step by step, with who does each step and which tool they chose, collected from the build sessions.

Processes worth improving or automating

Ranked, so you know which ones to pick up first.

A clear next step

More cohorts, deeper work on agents, or a pause. Whatever the numbers say.

WHAT IT COSTS

Priced to your organisation, so you only pay for what you need.

STARTING FROM

€20,000

One cohort of up to 50 people, through all four stages, from the first survey to the AI Opportunity Report.

WHAT MOVES THE PRICE

How many people take part

How deep each cohort goes

Time zones and extra sessions

HOW YOU GET A PRICE

After a short call you get a quote you can adjust, so you can see what each part costs and add or drop cohorts.

PAYMENT

Prices exclude VAT. 30% invoiced at kickoff, the rest as each stage is delivered.

PROOF

What people say after the sessions

An insurance broker, weeks after one session

Email from a participant describing a colleague who had never used AI before using Copilot to translate a legal document and draft a reply

Three messages, minutes after a session ended

Teams messages from three participants calling the session very valuable

"I've had pretty bad experiences with these types of courses at my previous job, but I was amazed at how good the session was yesterday. I'm really excited to get started and begin experimenting!"

Employee, tech company, in a note to the programme lead

"I hear in the office how people now talk about AI, and especially the AI Act and the restrictions that come with it."

Programme lead, tech company

"I have had a handful of people coming up to me and say thank you and congratulating on the great training."

Programme lead, tech company

"You don't rely on standard Microsoft presentations or scripts, but instead connect everything to real-life scenarios and show only what you have personally used and know brings value."

Liliana Dumitrache, Account Manager, Crayon

"You are sincere with customers without overselling abstract notions."

Karina Cireap, Account Executive, Crayon

"I feel very confident involving Vincent in customer conversations. I trust his experience and his ability to adapt across various topics."

Daniela Scarlat, Sales Director, Crayon

THE MOST COMMON ANSWER I HEAR

"We're not ready yet."

Usually that means nobody's sure who owns adoption, or how you'd measure it. Waiting fixes neither. Six months later the licences are still there, the usage report is still flat, and the question from leadership is harder to answer than it was.

So don't decide on a feeling. Run the first survey with your own people and decide on the answers.

Get the free Baseline Kit

GOOD FIT

You want people to change how they work, not to tick an adoption KPI.

Someone in the room can say yes without three committees signing it.

Your people are fine showing their real, messy processes in a session.

You want the number at the end even if it isn't flattering.

PROBABLY NOT A FIT

The goal is a slide that says training happened.

Every session needs sign-off from legal, comms and a steering group first.

You want a recorded course people click through at their desk.

"Let's revisit this next year."

WHO RUNS IT

I build every demo myself, on a real tenant

I'm Vincent Claeys, a Microsoft MVP based in Ericeira, Portugal. Before going independent I worked in the Microsoft partner world at Tech Data, Crayon and SoftwareOne.

I've trained 5,299 people in 93 workshops, for companies and partners in Belgium, Romania, Serbia, Sweden and Portugal. I only show what I've actually used, and I don't do slideware about what Copilot can theoretically do.

I focus on full adoption programmes now, because that's where people genuinely change how they work. If I don't think the programme is right for you, I'll say so on the call.

QUESTIONS

Before you ask

How many people can take part?

From about 50 to 500+. Cohorts hold up to 50 people, grouped by department so the examples in each session fit the people in the room.

Where do people actually build things?

In my workshop app, during the build session. That's where they map the process and put the pieces together. They then take it back and test it in your own tenant, on their own work.

Our people already had AI training. Do they still need Foundation?

Yes. Foundation is always included and never sold as optional. It puts everyone on the same level before the cohorts start, so the build sessions don't stall on basics.

Is it only for Microsoft Copilot?

Copilot is the core. If some teams also use Claude or another AI tool, they join the normal cohorts, and an optional session covers working across both.

Can you run it across time zones?

Yes. Cohorts can be scheduled for APJ, EMEA and North America. Extra Foundation deliveries are added when one run does not cover every time zone.

What do you need from us?

One programme owner (usually L&D, IT or Change), a participant list by department, and 30 minutes from your managers. I handle the design, the sessions, the surveys and the report.

What about the EU AI Act?

The manager session covers what it requires and what it means for day-to-day use. It comes back in Foundation, so employees know the rules too.

FREE · THE BASELINE KIT

Don't take my word for any of it.
Ask your own people.

The same first survey I use in the programme, run with your own team. It takes about a week, and it tells you where you actually stand before anyone talks about a proposal.

You get Survey 1 as a Word file, plus a Copilot prompt that builds it in Microsoft Forms for you.

You send it to your people. One department is enough.

Within 14 days I walk you through what the answers say, in a 30-minute call.

Send me the Baseline Kit Or watch the replay first

Free. You get the file, a few short emails to help you run it, and a call. If the numbers say you're not ready, you'll know exactly why.

You bought Copilot.Nobody uses it.